Built for trade businesses
Jobs, quotes, crews and emails. One system, on autopilot.
JobStack reads your email and turns it into jobs, tasks and schedule items — with your approval, never without it. Your pipeline lives on a board, your crews know where to be, and every dollar on every job is accounted for.
- 14-day free trial
- No credit card to start
- Set up in minutes
Sound familiar?
Right now, your inbox is running your business.
Enquiries buried under supplier emails. Quotes written at 9pm from memory. A whiteboard that's right until someone calls in sick. Most trade businesses don't have an admin problem — they have seventeen small ones, every single day.
The enquiry you never saw
A builder emails on Tuesday. By Friday it's on page three of your inbox and they've hired someone else. JobStack catches it the minute it lands and puts it on the board.
Quotes eating your evenings
You know your rates. The AI knows your rates too — because you told it once. It drafts the quote from the emails and plans; you check it, fix it, send it. Ten minutes, not two hours.
“Are we actually making money?”
Value, variations, expenses and labour cost sit on every job, so margin isn't a mystery you solve at tax time. You'll know which jobs pay and which ones don't.
How it works
Forward one email. That's the whole setup.
Connect your email
Link your Gmail or set up a forwarding address. Every enquiry, plan revision and “can you also…” lands in one inbox instead of five people's phones.
Approve what the AI finds
JobStack reads each email and suggests the follow-through: create a job, add a task, link it to an existing project. One tap to approve, one to dismiss. Nothing happens without you.
Run the week from the board
Drag jobs through your pipeline, drop crews onto the calendar, and send AI-drafted quotes. Your crew sees their day on their phone before they've had breakfast.
AI email triage
Your inbox, already sorted when you open it.
Every email that comes in gets read, matched to the right job and turned into a suggestion: new job, new task, or “this belongs with the Preston fitout”. You review the queue over your morning coffee and approve in one tap.
- Works with Gmail or a simple forwarding address — no IT project required
- One email can link to several jobs — because that's how builders actually email
- High-confidence matches can auto-apply, or keep everything manual — your call
Crew scheduling
Everyone knows where they're meant to be.
The weekly crew grid shows who's on which site, every day. Assign staff to installs, measures and deliveries; they get a push notification and see their day in the mobile app. No more 6am “where am I going?” texts.
- Month view for planning, crew grid for the week ahead
- Scheduled hours feed labour cost straight into job profitability
- Crew members only see their own jobs — no client details, no money
AI quoting
Quotes drafted from the job, not from scratch.
Tell JobStack your rates and rules once — minimum charges, what you always exclude, how you price a benchtop. Then pick the emails, plans and notes on a job and let the AI draft the line items, inclusions and exclusions. You edit, then send a clean PDF.
- The AI flags what it doesn't know — open questions to confirm before you send
- GST handled, branded PDF generated, one click
- Accepting a quote sets the job's value — the pipeline number is always real
Job profitability
Know your margin while you can still fix it.
Every job carries its value, approved variations, expenses and the labour cost of what's actually scheduled. Gross profit and margin update as the job moves — so a job going sideways shows up in week two, not on the invoice.
- Variations tracked from proposed to approved, with their cost impact
- Labour estimated from real scheduled hours and each crew member's rate
- Pipeline value on the dashboard is the sum of real jobs, not guesses
iOS & Android app
The site crew gets an app, not a login they'll never use.
Your installers open the app and see today: where they're going, what the job is, what's left to do. They post photos from site, tick off tasks and add comments. It even caches the day's schedule, so a black spot on site doesn't mean a phone call to the office.
- Push notifications when they're assigned to a job or task
- Photos tagged before / during / completed — ready for the completion pack PDF
- Staff roles see their jobs only — no client lists, no pricing, no inbox
AI you can defend
Autopilot doesn't mean out of control.
We built the AI the way you'd train a good apprentice: it does the legwork, shows you its working, and doesn't touch anything important without asking.
Suggestions, not surprises
The AI proposes; you approve or dismiss. Auto-apply exists for high-confidence email matching, and it's opt-in per workspace.
Everything on the record
Every action — human or AI — is written to the job's activity timeline. Six months later you can see exactly what happened and why.
Roles that match a real crew
Owners and admins see everything. Office staff get clients and quoting. Site crew see their jobs and schedule — never the money.
From the people using it
Built inside a real install business first.
We ran our install business on spreadsheets and a whiteboard for years. JobStack was built on our jobs, our emails, our chaos. The morning inbox review has replaced about an hour of admin a day — and nothing falls through anymore.
Dale Darmanin
Founder, cabinet install business — Melbourne
The quoting is the bit I didn't expect to love. It drafts from the email thread and our rates, and it tells me what it's not sure about instead of guessing. I still check every line — it's just that checking takes ten minutes now.
Daniel T.
Production Manager, Metro Kitchens
My installers actually use the app, which says everything. They see their day, tick off tasks, drop photos in from site. The completion pack PDF at the end of a job has saved us twice already on disputes.
Rami K.
Director, RK Joinery